Law Office Receptionist
North Hills Area, Pittsburgh
$18.00/hour
M to F: 8:30 am to 5:00 pm
ESSENTIAL RESPONSIBILITES
- Responsible for greeting clients including temperature checks, offering beverages, and directing to conference rooms
- Responsible for mail and packages including receiving, sorting, and distributing items within the office and taking items to the post office when necessary
- Answers the main office phone in a professional manner, takes messages and directs calls to the appropriate party
- Maintains office phone system and contact lists
- Schedules meetings and maintains both the office and lead attorney calendars
- Organizes and maintains an accurate system of client files
- Maintains office supply inventory and reorders as necessary
- Manages both onsite and offsite file storage using industry specific software
- Enters attorneys’ billable time and expenses using industry specific software
- Generates monthly invoices to clients based on attorneys’ fees and hours
- Works with attorneys to reviews all outgoing invoices for accuracy and resolves discrepancies
- Applies client payments when received
REQUIREMENTS
- Responsible for greeting clients including temperature checks, offering beverages, and directing to conference rooms
- Responsible for mail and packages including receiving, sorting, and distributing items within the office and taking items to the post office when necessary
- Answers the main office phone in a professional manner, takes messages and directs calls to the appropriate party
- Maintains office phone system and contact lists
- Schedules meetings and maintains both the office and lead attorney calendars
- Organizes and maintains an accurate system of client files
- Maintains office supply inventory and reorders as necessary
- Manages both onsite and offsite file storage using industry specific software
- Enters attorneys’ billable time and expenses using industry specific software
- Generates monthly invoices to clients based on attorneys’ fees and hours
- Works with attorneys to reviews all outgoing invoices for accuracy and resolves discrepancies
- Applies client payments when received
We are an EOE.
