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Human Resources Assistant (Contract)

Pittsburgh, PA 15219

Posted: 08/22/2023 Industry: Administrative Job Number: TM719686313 Pay Rate: $18 / hour

Job Description

Human Resources Assistant
Employment Status:  Full Time / Contract
Shift:  Monday thru Friday – 8 am to 4 pm                                
Pay Rate:  $ 18.00/hour
Assignment Start Date:  ASAP                     
Assignment End Date:  Contract - 3-month Assignment
Location:  Downtown Pittsburgh                      
Position Summary
The Allegheny County Department of Human Resources is seeking a detail-oriented administrative professional to assist with recruiting, onboarding, and employment activities.  Education and/or experience in HR is preferred.
  • Pre-employment and Onboarding Processing:  Verifies candidate compliance with requirements (i.e., Allegheny County real estate/tax payment, background check medical screening, etc. ) may include processing, tracking, researching, and reporting results
  • Orientation Planning:  Confirms, schedules, and updates new hire start dates; verifies employee data; reconciles data discrepancies.
  • Talent Acquisition Support:  Assists with posting, pulling, and researching job announcements; compiles content and makes posts on relevant social media platforms and other job board sources; facilitates/submits requests for HR related web content updates; disseminates eligible lists, union bid results and other requested employment related information to operating departments; maintains and updates related tracking files. 
  • Examination Support:  Assists in coordinating testing facilities/logistics, candidate communications, exam administration, etc. for individual as well as large-scale written and performance-based pre-employment and promotional examinations.
  • Data File Entry and Maintenance:  Enters, prepares, gathers, routes, disseminates, and maintains onboarding, orientation, job, and exam documentation for files (both paper and electronic); reviews and monitors employee and data records and reconciles disparities and errors.
  • Coordinates and communicates with internal departments and vendors on the above activities.
  • Fields applicant or operating department inquiries; responds and escalates issues as appropriate.
  • Occasionally works varying hours/shifts, evenings or on weekends for outreach events, examinations or recruiting activities; Performs other related tasks and duties as assigned.
Knowledge, Skills, and Abilities
  • MS Office including Outlook, Teams and SharePoint, Word, Excel, PowerPoint, Adobe Pro is a plus.
  • Accurately manage and attend to detail-oriented tasks and responsibilities. 
  • Prioritize accuracy and quality of work output while adhering to target dates and deadlines.
  • Develop, foster, and manage internal and external relationships.
  • Communicate with understanding, patience, respect, and regard.
  • Demonstrate adaptability to changing work priorities in a high-volume work environment.
  • Collaborate and cooperate within a team environment while also working independently.
  • Exercise thoughtful and sound judgement and discretion
  • Be accountable, dependable, reliable, flexible, adaptable; embrace change and enjoy fast paced work.
  • Take initiative and ownership for work and team output.
  • Learn and apply related HR and HCM systems (i.e., JDEdwards, Allegheny County Careers Portal, OnBase document management, Infor CloudSuite HCM, etc.) knowledge and to work activities and responsibilities.
  • Follow directions; request, accept and utilize feedback and coaching for professional development.
  • Demonstrate integrity, ethics, and professionalism and always maintain confidentiality.
Integrative Staffing Group, LLC is an Equal Opportunity Employer, Drug Free Workplace and complies with ADA Regulations as applicable.  EOE M/F/D/V

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