Executive Assistant
Posted: 08/25/2026
Employment Type:
Contract
Industry: Administrative
Job Number: 57147294
Pay Rate: $18 / hour
Job Description
Legal Administrative Assistant
M to F: 8:30 am to 5:00 pm
Location: North Hills/Pittsburgh Area
Employment Type: Full-Time
Employment Type: Full-Time
Compensation: $20+ per hour, depending on experience
Role Overview:
We are seeking a professional, detail-oriented Legal Administrative Assistant to serve as the first point of contact for our established law firm. This role is a blend of traditional reception, office coordination, and legal billing support. The ideal candidate is a proactive multitasker who thrives in a professional environment and can manage administrative workflows with high accuracy.
We are seeking a professional, detail-oriented Legal Administrative Assistant to serve as the first point of contact for our established law firm. This role is a blend of traditional reception, office coordination, and legal billing support. The ideal candidate is a proactive multitasker who thrives in a professional environment and can manage administrative workflows with high accuracy.
Key Responsibilities:
- Client Experience & Reception: Provide a warm and professional welcome to all guests; manage check-in procedures, offer beverages, and coordinate conference room usage.
- Communication Management: Serve as the primary point of contact for the main office phone line. Direct calls, take detailed messages, and maintain up-to-date office contact lists and phone systems.
- Calendar & Scheduling: Proactively manage the office-wide calendar and the specific schedule of the Lead Attorney to ensure seamless meeting coordination.
- Billing & Financial Support: Manage the end-to-end billing cycle, including entering attorney time and expenses into industry-specific software. Generate monthly client invoices and collaborate with attorneys to ensure billing accuracy and resolve discrepancies.
- Records & Data Management: Organize and maintain a meticulous system for client files. Manage both physical and digital storage (onsite and offsite) using specialized legal software.
- Office Logistics: Oversee incoming and outgoing mail/packages, including occasional trips to the post office. Monitor office supply inventory and handle reordering to ensure the firm remains fully operational.
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Qualifications:
- Proven experience in an administrative or receptionist role (legal environment preferred).
- Strong proficiency in office software and the ability to quickly learn industry-specific billing and file management systems.
- Excellent verbal and written communication skills with a focus on professional etiquette.
- Exceptional organizational skills and the ability to handle sensitive, confidential information.
Requirements:
- Ability to perform light physical tasks, such as sorting mail and lifting office supply boxes.
- Reliable transportation for daily office tasks and post office runs.
We are an EOE.
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