Accountant I
Fort Lauderdale, FL
Salary negotiable
Position offers full benefits including:
100% employer paid for employee only medical, dental, and vision. In addition to offering a 401K deferred compensation plan with employer match, tuition reimbursement, two (2) paid personal days, eleven (11) paid holidays, and accrual of paid leave time, the employer also pays for life insurance, short term disability and long-term disability.
General Purpose of the Position:
Perform payroll functions in an accurate and timely manner. Reviews, analyzes, verifies and prepares assigned contract payments and assists with others functions for the Fiscal Department accurate and timely manner.
Essential Responsibilities and Duties:
- Review, analyze and perform in-house payroll processing function for assigned payroll groups.
- Compile employee and participant time, production, and payroll data from time sheets and other records.
- Review contract provider payroll to ensure accuracy prior to submission for reimbursement.
- Verify employee information, such as exemptions, transfers, increases, insurance changes, deferred compensation deductions, resignations, and other data in order to maintain and update payroll records.
- Verify attendance, hours worked, and pay adjustments, and post information onto designated records.
- Examine supporting documentation including leave requests, time sheets, work charts, wage computation, and other information in order to detect and reconcile payroll discrepancies.
- Compute wages and deductions and enter data into computer.
- Process adjustments to pay related to previous errors or retroactive increases.
- Prepare all payroll related disbursements including payroll checks, direct deposit vouchers, tax deposits, and all authorized deductions.
- Transmit direct deposit data.
- Prepare and enter payroll related journal entries.
- Prepare periodic reports such as tax data, reconciliation reports, journal entries, etc. for Fiscal Department as needed.
- Keep informed about changes in tax and deduction laws that apply to the payroll process. Research and report on payroll related information as required. Respond to inquiries regarding payroll, social security, etc.
- Assist in the contract payment process by reviewing and analyzing assigned contracts and contract invoices. Identify discrepancies between contracts and corresponding invoices. Resolve discrepancies and approve invoices for payment.
- Review and analyze assigned contractors and OJT invoices. Identify discrepancies with OJT and provider contracts with corresponding invoices.
- Resolve discrepancies and prepare check requisitions for approval of invoices for payment.
- Analyze and report all deviations from Contracts and Budget. Recommend contract amendments where necessary
- Provide contract data to providers and their corresponding Program Managers.
- Coordinate and assist providers with the invoicing process.
- Prepare a variety of reports including weekly expenditure reports, monthly accrual reports, and invoice spreadsheets.
- Prepare check requisitions and accruals for invoices.
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
- Comply with federal, state, and local governmental procedures and regulations.
- Classify, record, and summarize numerical and financial data in order to compile and keep financial records, using journals and ledgers or computers.
- Code documents according to agency procedures.
- Operate computers programmed with accounting software to access computerized financial information to record, store, analyze information, and answer general questions as well as those related to specific accounts.
- Maintain adequate separation of duties as designated by Sr. Vice President and/or stipulated by internal control processes.
- Operate calculators, typewriters, and copy machines to perform calculations and produce documents.
- Participate in the agency’s hiring process by serving on screening and interview panels as needed.
- Participate in agency’s quality improvement initiatives by continually focusing on strategic planning and improving customer service.
- Communicate with coworkers, management, staff, clients, and the general public in a courteous and professional manner.
- Conform with and abide by all regulations, policies, work procedures, and instructions for internal controls.
- Respond promptly when returning telephone calls and replying to correspondence, emails, and faxes.
- May be assigned other responsibilities on a temporary or ongoing basis as necessary for the delivery of quality service within the Department or CareerSource Broward (CSBD) as an organization.
Education, Experience and Knowledge Required:
- A bachelor’s degree plus three years of payroll experience is required. Knowledge of accounting principles and Accounts Payable functions and practice required.
- Must be proficient in all Microsoft Office applications and possess extensive Excel skills, possess ability to efficiently operate a calculator/adding machine, possess the ability to utilize state workforce development databases and possess the ability to utilize the Internet to conduct research and obtain data.
- A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.
We are an EOE.
