Administrative Assistant

Pittsburgh, PA 15222

Posted: 12/03/2018 Industry: Admin Job Number: 115748

Position: Administrative Assistant
Summary: To provide administrative support to the management team  by preparing (writing/editing) correspondence, receiving visitors, arranging conference calls, scheduling meetings/rooms, filing and assist in various plant projects as needed.

Department: Water Production

No. Of Hrs. Per week: 40 hrs.
Shift: Monday through Friday from 7: 00 am.-3: 30 p.M. With a 30-minute lunch (unpaid) and two 15 min. Breaks (paid). Overtime may be required with prior approval.
Dress code: Casual
Anticipated Start Date: January 1, 2018
Duration: Through July 1, 2018

Duties
Develop correspondence, forms, and presentations using relevant computer software (Word, Excel, PowerPoint, etc.)
Enter customer information into appropriate spread sheets for Laboratory tracking, data entry
File and retrieve documents, records, and reports
Manage room calendars and determine meeting attendees
Maintain good working relationships with public officials and staff
Other clerical duties as assigned

Necessary Skills and Abilities
  Time Management
  Organization Skills
  Communication Proficiency
  Strong Computer Skills
  Flexibility/Stress Management
  Personal Effectiveness/Credibility/Reliability
  Data Entry


Education
Required: To be considered eligible for this position, the applicant must clearly show one year of office assistant experience. Proficiency in Microsoft Office Suite, specifically Excel and PowerPoint. Must have the ability to work well with all levels of internal management and staff, board members and public officials, as well as outside customers (of all levels) and vendors. Sensitivity to confidential matters is required.


Physical Demands/Working Conditions
Office environment.

EOE
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